• Ensure there's electricity available a show site for coffee pot & hot water. Also, check if you need to bring extension cords & how long they should be.
• Go over inventory & decide what supplies need to be purchased or borrowed: coffee, tea, cocoa, sugar, coffee pots, ice chests, etc.
• Decide what to have for continental breakfast…1-day show or 2-day show (might like something different on second day). Price food selections - donut shops, bagel places, Costco, etc.
• Get number of workers from Chief Ring Steward and figure out how many drinks/snacks needed for workers.
• Find out what each judge prefers for drinks, snacks, and lunch. Someone is assigned to take care of the judges…pick up at airport & hotel & they will be in contact with each judge.
• Get number of handlers from Show Secretary to determine how many breakfast items to have and get number of exhibitors that prepaid lunch.
• Ice chests used ringside for judges and scorekeepers drinks.
• Ice chest for drinks at lunch It's good to have one ice chest for diet drinks, one for regular drink, and one for water.
• Allow 2-4 bottles of water and 2 sodas/ice teas per worker (more cold drinks in hot weather and more coffee in cold weather). On hot days, it helps to have an extra ice chest for ice, so you don't have to run out and buy more during the show. Each exhibitor gets 1 drink with lunch.

• Give caterer final order
• Purchase non-perishable supplies and food.
• Order bagels or donuts if you're not getting prepackaged items.
• Arrange to get hospitality supplies from storage unit. Talk to the equipment person to see if they will load it in the equipment trailer or someone else will pick it up.

• Make sure you can fit all your supplies, food, ice chests, AND your dog and dog equipment in your vehicle.

• Make coffee - 1st thing!
• Set out breakfast items and supplies.
• Arrange ice chests and drinks.
• Fill smaller ice chests with each judges selections and water and take to ringside.
• Check coffee and teas supplies throughout morning.
• Refill ice chests with drinks and ice as needed throughout the day.
• Have snacks for workers in the afternoon.

Summary: Arrange for food. The Food Czar finds and leads a multiple-person crew that swings into action after the closing date as soon as the Secretary reports the people count and who ordered what for lunch. (If you sign up early for this job, then you have some say in what is listed for lunch in the premium.) For breakfast, you list everything needed, including perishables like coffee, muffins, juice, and anything else creative and morning-appealing; and nonperishable like cups and napkins. For lunch, perishables might include a sandwich, side dish, beverages, and goodies. Our entrants are happy if they have drinks and munchies to sustain them through a long hot afternoon. Bay Team food is always good; it's fun to try to outclass our own reputation! You can arrange for lunches any way that seems appropriate; pick up Togos; prepare your own salads and cookies and provide sandwich makings; arrange for the Girl Scouts to provide lunch; bring in a caterer. As long as it stays within the budget— The Club already has coffee pots (2), air pots for hot water (2), coolers (3), and leftover bottled water and nonperishable, as well as records of what was consumed by how many people at past events. To learn the job, attach yourself to past czars or to the next show's czar, observe the lists, and take on some of the many little jobs in the week before the event. At the event, you can learn by working at the food table.

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